Sign Flying V Ranch’s contract in client portal (link also via welcome email)
Pay initial 10% deposit in client portal (link also via welcome email)
Fill out Getting To Know You form in client portal
Thoroughly read and sign Policies & Procedures subcontract in client portal
Make a gust list
Pay second 10% venue deposit 1 month after booking (in client portal)
Decide on style and formality of your event
Choose and invite your bridal party
Hire your photographer and/ or videographer
Hire your DJ or Band
- Submit non listed DJ/ band form before booking a band or DJ off FVR’s vendor guide (available on Client Resources site)
Hire third party wedding coordinator (if booking FVR’s Estate Package without coordination)
Wedding dress shopping
Take engagement photos

Select and book caterer
- consider staffing inclusions & requirements (see more in Policies in Procedures regarding catering and bussing)
- Submit non listed caterer form before booking a caterer off of FVR’s vendor guide (available on Client Resources site)
Select and book florist
Hire officiant
Book any desired third party specialty rentals
Book any additional ceremony musicians
Decide on ceremony time

Schedule wedding shower
Send invitations
Order wedding cake
Select bridal party attire
Buy wedding bands
Book transportation for guests
Book transportation for newlyweds
Book all other vendors like bartenders & security (be sure to book at least one from FVR’s vendor guide and to apply for approval for any non listed bartenders or security before booking them)!
Brainstorm guest favors and/ or hotel goodie bags
Buy wedding party gifts

Pay venue 40% venue fee payment in client portal
Plan rehearsal dinner
Meet with your officiant
Tasting with caterer (if offered)
Book your rehearsal at FVR
- rehearsals are included in Classic & All Inclusive Packages and can be added to the Estate Package
Hire additional bussing staff if not provided (until the end of the event) in your current catering package
Schedule FVR 60 & 30 Day Meetings
Make a plan for all tableware and glassware- some of these often fall through the cracks!
- Dinner plates
- Dinner flatware
- Water/ tea glasses
  - if displaying at each place setting, also consider additional disposable cups for the beverage station at cocktail hour!
- Cake and/ or dessert plates
- Cake/ dessert flatware
- Barware for each type served
- Bar napkins, straws, etc.
Order additional décor and accessories, including for your exit activity

FVR 60 Day Virtual Meeting
Dress fitting
Finalize floor plan
Finalize guest count
- almost everyone has to call or text many guests who don’t RSVP!
FVR 30 Day Meeting (usually virtual)
- finalize floor plan during this meeting or soon after
- discuss any desired additional services or rentals from FVR
Plan seating chart
Hair & makeup trials for the bride
- schedule bridal portraits for the same day!
Send song selections to DJ/ Band
Pick up your marriage license

Submit house collection order form from the catalog on client resources site
All venue details are finalized including
- floor plan
- guest count
- additional packages and services
- house collection selections
- all venue fees and optional additions are paid for
Pack for your honeymoon
Gather all wedding accessories and personal decor to bring to the venue
- label all boxes clearly so others helping you know where things should go